Project Coodinator

  • Oregon


Title: Project Coordinator
Location: Remote
Length: Long term
Restriction: W2 or C2C


Interview Type: Skype Very long term project initial PO for 1 year, expect to go for 4+ years Remote


This position is remote. However, the contractor will be required to work during the core business hours of 8AM 5PM EST weekdays. There is a mandatory one hour lunch break from 12:00PM 1:00PM.

During those core business hours, the contractor is expected to be at their computer and available to the PMO. No hours worked before 8AM or after 5PM will be billable. If for any reason the candidate needs to be away from their computer for more than 15 minutes, that time will not be billable.

Project Manager/Coordinator Job Description

The North Carolina Department of Revenue (DOR) is seeking a Project Manager/Coordinator contractor for an approximately 6-month engagement for the Project Management Office (PMO). This person will be responsible for managing and coordinating many work efforts of various sizes across multiple teams and projects that may include Telephony and PC Refresh, IPhone Refresh, Printer Refresh, Infrastructure Hardware, Applications, Refresh and Governance, Risk and Compliance (GRC), and Large-Scale Compliance projects. The Project Manager/Coordinator will be developing projects schedules, tracking status, managing communication and dependencies. This individual will also coordinate rollout for groups on multiple ECM deliverables, ensuring customers are informed & trained, and that operational support is arranged. The individual must be knowledgeable and experienced with project management and IT Infrastructure and Governances This individual must have proven contributor level experience with Microsoft SharePoint. This individual will work closely with the NCDOR IT PMO Manager in assisting with solution documentation and project management tools.

Responsibilities include but are not limited to:

Coordinate among multiple teams and individuals to ensure work items and deliverables are scheduled, completed, and delivered to the clients on time and with high quality & excellent, usable documentation.
Coordinate the development and delivery of training materials for changed business processes and IT applications
Maintain and monitor project plans and milestones
Assess and document project risks and issues and provide solutions where applicable.
Provide coordination for other project team members as needed
Document and follow up on important actions and decisions from meetings.
Organize, attend, and participate in stakeholder meetings.
Prepare necessary presentation materials for meetings.
Provide administrative support as needed.
Undertake project tasks as required.
Document the program and project deliverables as assigned
Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
Ensure stakeholder views are managed towards the best solution.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Ability to manage complex strategic projects with multiple work streams
Ability to create simple to complex project plans, timelines, and work breakdown structures
Must have strategic planning skills with good understanding of roadmap development
Must have proficiency in project management
Flexibility, adaptability, and ability to work in a high-demand dynamic environment
Results-oriented, self-motivated individual with a very strong work ethic and must be able to demonstrate planning, negotiation, communication, and problem-solving skills
Manage large scale compliance projects including implementation of GRC Tool in ServiceNow and Implement GRC policy.
Ability to act independently with sound business judgement
Manage and direct a large upgrade project (i.e. project staffing, developing, monitoring and controlling schedules identifying and resolving issues and risks and communicating status to stakeholders)
Work on complex problems where analysis of situation or data requires an in-depth evaluation of various factors to achieve best results.
Work effectively with internal and external clients, third party vendors, and senior management in accomplishing project objectives.
Evaluate complex situations accurately and identify viable solutions that create successful outcomes for the customer.
Work closely with the Project Sponsor(s) and Governance Committees to facilitate decisions necessary for project delivery.
Manage effective project oversight and reviews to affect project success.
Develop and maintain project documentation including schedules timelines and various detailed plans for Communication, Risk Management, Deployment and others as required.
Develop and maintain lessons-learned for utilization on future projects.
Manage political, resource, budgeting, change, and issues affecting the project.
Manage change requests associated with the project.
Manage vendor participation related to the project
Drive project work to completion
Escalate issues when needed
Develop and maintain status reports, decision and issue logs.
Process Management

The Project Manager will follow established processes within the NC Department of Revenue, as well as processes defined and required by the Statewide Enterprise Project Management Office in their role as an oversight organization.

Knowledge, Skills and Abilities / Competencies desired:

Solid understanding of project life cycle models as well as knowledge of both Agile and traditional project management principles and practices and the ability to blend them together in the right proportions to fit a project and business environment
Experience in managing large and or complex projects through full life-cycle
Experience in leading and managing local and remote teams
Proven experience in delivering projects on time, within budget, as designed, that meet the customer requirements
Demonstrated understanding of the Project Management Knowledge Areas of the PMBOK , PMIs Project Management Standard, PM tools and templates.

Required Skills:

Project management/coordination skills 5 Years
Training material development and documentation 5 Years
Working knowledge of Microsoft SharePoint 5 Years
Working knowledge of Microsoft Project 5 Years
Experience explaining business processes to IT users and IT applications to business users 5 Years
Microsoft Suite experience (e.g. Word, Excel, PowerPoint) 5 Years
Proven experience managing multiple projects 5 Years
Proven experience writing clear and concise technical and user documentation 5 Years
Working knowledge of application development life cycle 5 Years

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